As one of the most versatile and professional accounting software tools for small and medium-sized business owners, Xero can provide your e-commerce store with a dashboard of easily readable statistics and insights which can prove to be conducive to quick and impactful decision-making when dealing with the financial side of your business.
Today, we’re going to be looking specifically at how Xero can integrate with your Shopify e-commerce store. While it is possible to use Xero by itself and manually transfer data and insights from Shopify to Xero and vice versa, the fact of the matter is that an integration between the two platforms will save you a ton of time and will undoubtedly give you a clearer picture of how your business is doing financially.
What is Xero?
Xero is an accounting and financial software company with a mission to provide small business owners with all the tools they need to successfully manage and improve their e-commerce store. There is a wide variety of features available to small business owners, including the ability to quickly pay bills, claim expenses, accept payments, manage a payroll, sort bank transactions, and other data storage capabilities. Furthermore, Xero’s software is equipped with a set of powerful analytics tools, and you can easily choose the metrics you’re interested in to see the most important ones on a clean interface, and to draw valuable insights which can improve your business.
An integration between Xero and Shopify can be useful for a few reasons. Firstly, the data which Shopify collects about your store’s finances and performance metrics is synced directly with Xero. Things like invoices, inventory levels, product identification codes, and tax codes can all be updated in Xero as soon as they are updated in Shopify. It’s like having someone gathering data from your Shopify store, analyzing it, and writing you a detailed, customizable report telling you where things are going well and where there’s work to be done - but with Xero, it all happens instantly.
Also, using an automatic integration between the two platforms obviates the usual requirement for someone to manually collect, organize, and input Shopify’s data into Xero or another accounting software platform. In the long-run, this is going to save you and your business valuable time and money - and the possibility of an error in your accounting software - and thus in the insights which you look at - drops off dramatically. So if you’re set on streamlining your accounting processes and maximizing efficiency, the benefits are doubtless worth the price.
Here’s a short list of some of the features a Xero integration with Shopify can offer you:
- Tracking bills/expenses
- Accepting payments
- Inventory synchronization
- Tracking projects
- Synchronizing invoices for orders
- Payruns/integrating a payroll
- Sorting bank transactions
- Organizing contact information
- Capturing/storing other data/files
- Reporting w/ insights
- Purchase orders and quotes
How To Integrate Xero With Shopify
To set up a custom integration between Xero and Shopify that fully satisfies the intricacies of your requirements, you’ll need the help of a third-party company which will listen to your requirements and build an app from the ground up that is specifically designed to suit your needs. There are quite a few companies out there that can provide this service, so we’ve compiled a list of our top choices below.
Shypyard.io is a software company specializing in integrating between your e-commerce platform and other third-party platforms, such as accounting/billing apps, fulfillment and inventory management add-ons, and more. One of Shypyard’s most popular integrations is in fact the Xero to Shopify integration, and their knowledge and expertise in this area is a cut above the rest. To learn more about Shypyard and how it can integrate your Xero and Shopify accounts, click here.
****A2X is another app that can readily sync orders, fees, payouts, and other information between Shopify and Xero. The app connects your Shopify account to your Xero account in an easy, three-step process, so you don’t have to worry about messing something up. However, A2X does not sync inventory or stock levels, and it may be difficult to find high-quality customer support as they don't have an office in North America. Also, their professional plan ($69/month) has an order limit of 2000.
Amaka offers a few unique features, such as daily sales exports to an invoice and express setup, along with a free plan for an unlimited number of orders and an app in the Shopify app store. While their integrations are generally seamless, many essential features are only available via their enterprise plan, which can be quite expensive. In addition, Amaka doesn't support the synchronization of orders from Shopify to Xero, instead choosing to focus on only handling payouts.
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